Application and Admission Procedures 

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An overview of the application steps: 

1. Applicants register in eMundus (link will be provided at the beginning of the application period).

2. Applicants complete the eMundus online application & submit before 18 December 2024 at 23:59 CET (Germany time). 

3. Applicants receive a confirmation email of successful delivery.

4. EMMIR team and consortium evaluate applications.

5. In April, the EMMIR Selection Board will meet at the end of March 2025 to decide about the admissions and reserve list. Successful scholarship and non-fee paying self-funded applicants will receive their notification letters starting in the beginning of April 2025. The aim is to complete the preliminary admission by 30 April 2025. Final admission will be done once you arrive in Oldenburg.

6. Successful fee paying self-funded applicants who apply within the scholarship deadline will also receive their notification starting beginning of April 2025. Those who apply until the end of February and are successful will also receive notification starting beginning of April. Those who apply from March 2025 onwards and are successful will receive their notification approximately 8 weeks after submission.

7. Successful applicants have 10 calendar days after receiving their notification letter to send certified true hardcopies of the application documents & proof of this to emmir(at)uol.de (see below).

8. EMMIR Team examines the hard copies of the documents, and sends letters of admissions upon successful verification.

9. Reserve list students may receive notification in May/June 2025 if accepted students reject the offer. 

10. Student registration and enrolment process begins once documents have been verified.

11. Edition 13's programme starts on 01 September 2025. Read more about next steps after acceptance here.

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How to apply:

 

The online application 

EMMIR uses the management platform eMundus to collect applications. Only after registering therein with your name and email address you will be able to access the online application form.

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The application form must be completed online by filling in all the indicated text fields IN ENGLISH; you will be able to complete it section-by-section, and return to continue at a later time; all data will be saved to our database. You are required to provide complete and correct answers to the questions in the application form.

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In eMundus, to navigate between the tabs/categories please click on the related header. To insert information, please click on the relevant "edit" icon (grey pencil) and confirm the data by clicking the "save" button.

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Please enter your full name(s) as they appear in your passport. We request that you are completely consistent in the use of your personal details in all correspondence. We produce future documentation (e.g. notification of acceptance and admission letter, correspondence with embassies and consulates, certificates, diplomas) based on the information provided in this application form in eMundus. 

 

All the attached documents and certificates must be in English (or in the original language with an official English translation) and must be uploaded as PDF documents only. Make sure that all personal information in the free-text sections corresponds to the uploaded documents. As soon as you filled in at least the obligatory boxes you will be able to submit the form. Please note that once you have submitted your online form you will not be able to make changes.

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We recommend that you begin to prepare the certified true copy process at this stage. You do not need to submit any hardcopy documents now, but if you are to receive a notification of acceptance, you will only have 10 days to submit these documents. Presenting fraudulent documents or other forms of cheating will bar you from admission and future application procedures.

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The online application requests that you document your 'knowledge in the field'. This requires you to document your knowledge of migration studies, intercultural relations, and empirical methods, such as modules completed, papers, essays, examinations, and so on. The allowance for this section is maximum 480 characters, so please write concisely. If you do not have extensive previous knowledge of migration studies, intercultural relations, and empirical methods, please visit the Migration 101 page. EMMIR has compiled a list of resources which you can use to inspire your application. However, we recommend that you do not write an 'academic-style' text or cite these resources in your application, but rather use it to reflect on the bigger questions related to your interests in this programme.

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An important part of your online application is choosing between the funding options and correctly applying as a 'Erasmus+ scholarship student', a 'non-fee paying self-funded student', or 'fee paying self-funded student' (as outlined above, and on our Costs and Funding page).

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Please do not upload reference letters. We only ask for the email addresses of references whom we may contact ourselves. These reference persons can be professional or academic.

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Once you have submitted your online form you will not be able to make changes. You will receive a confirmation email but please note that, unfortunately, for reasons beyond our control, the University of Oldenburg system is not compatible with email providers from the Outlook family (Hotmail, Outlook, etc.). Please use alternative email providers (GMail, Yahoo Mail, etc.) for all your communication with EMMIR. 

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Required documentation for the online application

The online application form requires the applicant to upload the following documents in PDF form:​

• Clear copy of a valid passport

• CV

• Statement of Purpose, clarifying your motivation to study EMMIR (1 to 2 pages maximum)

• First university degree diploma and transcript and other relevant degrees*

• Documentation of language proficiency (certified true copies or originals; in case of IELTS: copy showing test ID #)

• Other relevant documentation 

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If your documents are not originally in English, they must be accompanied by an official English translation.

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*Paper version of your documents are required ONLY for notified applicants

Please note that the online application is the basis for the notification of acceptance. Once you receive this notification of acceptance, you need to submit a signed hard copy of the online application and hard copies of your supporting documents to us through registered mail or courier service within 10 calendar days. The diploma and transcripts must be certified true copies (see below). A proof of dispatch (by registered mail or courier service, including a tracking number) must be sent by e-mail to emmir(at)uol.de within the 10 calendar days. The use of services that allow delivery tracking is obligatory. Your final admission and registration as a student will depend on the delivery and our verification of the hard copies of your application. 

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Late, incomplete, or irregular documents will lead to a cancellation of the notification of acceptance. If the irregularities are found out at a later stage, it is at the discretion of UOL to determine the consequences. Please be aware that any scholarship payments you might have received by then will have to be fully returned by you, and there will be no compensation for expenses you had (e.g. travel or accommodation).

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Questions related to applications?

If you have questions related to the application process, please first consult the information in the various sections of this website, especially the FAQs. If you cannot find an answer, you may write an email to emmir(at)uol.de. Due to the number of inquiries, you will not receive an individual answer to your email, but your question will be answered in the next Application Webinar scheduled (please follow our social media channels and website closely for more information). All questions sent to our email that are not addressed on the website, including the FAQs answered during the webinars. 

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If you have experienced technical problems (e.g. uploading documents, in the application database, forgotten password, etc.) please write an email to emmir(at)uol.de with the subject line "TECHNICAL CONSULTATION" and a detailed description and screenshots of the problem. If your problem can be solved immediately based on your description, the team will work on it and notify you that it has been resolved, but if it needs a consultation, you will receive a link and the time slot for the online technical consultation. Please note that this technical consultations are only for technical issues. No other application issue or question will be discussed for reasons of fairness and transparency.

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Submission of the online application

Please submit your application as soon as you complete all the necessary documents and have been able to double-check the information you provided. Avoid waiting for the last minute of the deadline date as the platform might experience technical issues that would delay your submission. The EMMIR Team only recognises the time stamp of your submission in the database i.e. if the system registers the time stamp after the 23:59 CET/CEST of the scholarship deadline, you will not be considered for the scholarship and non-fee paying study places.

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Application deadlines

Our team is unable reply to most emails from applicants. Questions are addressed on our website, especially on our frequently asked questions (FAQs) page. You may send an email to us, but you will not receive an individual reply. Instead, questions directed to our email and social media pages will be compiled and answered during scheduled application webinars only and we will update our FAQs accordingly. PLEASE READ CAREFULLY and thoroughly through all the information and requirements and apply with enough time. There will be no email or phone consultations.

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Submission deadlines are as follow (all deadlines are at 23.59 hrs CET/CEST):

• 18 December 2024 for scholarship and non-fee paying self-funded applicants

• 15 July 2025 for fee paying self-funded applicants (depending on the availability of study places)

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Required documentation for admission

Once the notification of acceptance has been sent, the applicant has 10 calendar days to send hardcopies (including certified true copies where necessary) of the following documents:

• Print out of the electronic application form, dated and signed on the last page

• Clear, readable copy of valid passport

• Certified true copies of your diploma and transcript of your first university degree and any other relevant degrees

• Documentation of language proficiency

 

We advise you to prepare these documents in advance so that once you receive the notification of acceptance letter, you can immediately dispatch them. We are unable to adjust the schedule (e.g. because of national or religious holidays in your country), as we seek to complete preliminary admissions by the end of April/May—as visa procedures should start as soon as possible.

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A proof of dispatch by registered mail or courier service, including a tracking number, must be sent by e-mail to the EMMIR Team within the 10 calendar days. ONLY applicants notified of their acceptance have to send the hard copies of their documents.

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All documents must be submitted in English. Documents which are not originally in English must be accompanied by an authorised translation of the original. Please note that only the transcript and diploma, when in German, are accepted in this language.

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If you apply for the Erasmus Mundus scholarship or for a non-fee-paying placement, you are required to provide documentation of a finalised first degree by the deadline. A preliminary transcript with your final grade and stating that you completed the degree is accepted. A final degree diploma must be presented by the time of enrolment. Only fee-paying students can submit their final degree diploma up to three months after the start of their programme.

 

We urge you not to use folders, plastic or otherwise, to combine your documents. 

 

The use of services that allow delivery tracking is obligatory.

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Address

Upon receipt of a notification of acceptance, please send your full application documents as hard copies to:

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EMMIR c/o University of Oldenburg

Building V03-03-S332

Faculty III - School of Linguistics and Cultural Studies

Ammerländer Heerstraße 114-118

26129 Oldenburg

Niedersachsen, Germany
 

Certified true copies & official translation

We cannot return any documents after they have been sent to us. University degrees and transcripts must be sent either as originals (which we do not advise, because we cannot return them) or as certified true copies. An official stamp with date and signature is required. In general, attestation by a local embassy, the police, a notary public, or municipal administration agency is accepted. Failure to provide all the necessary documents disqualifies you as applicant and you will not be registered as student.  

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By 'official translation', we mean that it is stamped by an authorised translator.

 

*The authorities that provide certified true copies vary from country to country. It is important that you inform yourself on who does it and where this procedure is taken care of in your country. The stamps given by the relevant authorities also differ. Please inform yourself where to access certified true copy stamps, such as a notary public or local embassies. A Google search for 'certified true copy + your country' may be able help you find some answers. 

 

As we are not able to return your documents, we advise you to send certified true copies instead of originals. 

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Admission and reserve list

 

After document verification, you will receive an official EMMIR admission letter. Please see our Next Steps page for more information.

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We receive a large number of applications every year and scholarships go to the candidates with top scores, although many other candidates also qualify. If an admitted candidate does not accept the study place, it will be offered to the candidate at the top of the reserve list. We do not publish or notify reserve list candidates, they are only notified if there is a study place to be offered.

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If you are successful, we will inform you with a personal email notification by April/May. If applicable, candidates who move up from the reserve list will be notified in May/June. Candidates who have not been selected should expect to receive their official rejection notifications from the University of Oldenburg admission office. We will continue to update our website with announcements regarding the notification processes and remaining availability of study places, so please keep checking back. Do not contact the EMMIR office with individual requests. All applicants (both selected and non-selected) will be informed of the selection procedure outcome in due course.

 

The programme's Intensive Phase starts on Monday, 01 September 2025. Be sure to arrive in Oldenburg the week before as enrolment and orientation days for new EMMIR students​. Once you have successfully been admitted into the programme, please read through the Next Steps page.

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Covid-19 and Edition 13

 

EMMIR will conduct in-person classes for Edition 13 (autumn 2025). All admitted applicants are expected to arrive in Oldenburg, Germany prior to or on 01 September 2025. We are preparing for some hybrid elements in the first semester only for those who, due to force majeure (e.g. visa process delays, travel bans from specific countries), are unable to join us. EMMIR is not offering online learning for Edition 13, and it is not possible to choose to begin the EMMIR programme remotely. Special exceptions for hybrid learning will be given on an individual basis due to extenuating circumstances of individuals affected by the pandemic.

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This is based on the current expectations with regard to the development of the pandemic in 2024. We will monitor the situation and if necessary change our policy. Updates will be communicated here.

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Accessibility and inclusivity

 

We welcome applications from all suitably-qualified candidates, regardless of gender, (dis)ability, marital or parental status, racial, ethnic or social origin, skin colour, religion, belief, or sexual orientation. In addition, during the various stages of the application process and the steps after admission, specific measures can be taken to ensure equal opportunities for candidates with disabilities or special needs.

Through Erasmus+, EMMIR has access to extra funds that can be used for enrolled students (with or without scholarship) with disabilities (e.g. long-term physical, mental, intellectual or sensory impairments), such as those related to the acquisition of special items or services (e.g. assistance by third persons, adaptation of work environment, additional travel/transportation costs). This funding is designed to ensure that everyone, regardless of their abilities, has the opportunity to thrive in our international programme.​

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We would like to encourage you to contact us in advance to discuss early on what individualised assistance EMMIR should provide and how this can be done in the various partner universities. There are also financial means in place to provide such assistance. Consultations are open to all prospective students (and their families) who are disabled or impaired in studying, both physically or psychologically. Prospective students are invited to inform the coordinator of special requirements during the application process. Please be assured that all information applicants provide will be treated as confidential and it will not lead to any disadvantages in the evaluation of the application.

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Assistance during the EMMIR programme

EMMIR applies an equal opportunities policy to enable the participation of students with additional needs of all kinds. EMMIR's examination procedures do not consist of written exams but students are instead evaluated based on their completed essays and research papers. Our team is also ready to provide adjustments, both in terms of the physical and teaching services that we offer. All of the European institutions represented in the consortium, as well as Wits in South Africa, are barrier-free and promote universal access. The other African and the Indian partners also strive to support students and scholars with disabilities.

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Financial and other support over the course of your EMMIR studies is flexible and can be tailored to meet the individual needs of each student who may need to access this disability support. Here are some of the ways we can assist:

• In-classroom assistance: We provide personal assistants, note-takers, and adaptive technology to help you fully engage in your classes.

• Extra tutoring: Personalised tutoring sessions are available to help students keep up with coursework with tailored support.

• Transportation: Specialised transport services to and from classes or study-related activities, as well as necessary support during internships or fieldwork.

• Interpretation services: For students who are blind or deaf, we can offer services such as sign language interpreters and braille materials.

• Customised support: We understand that every student’s needs are unique. If you require a specific type of assistance not listed here, we are open to discussing and providing individualised support to ensure your success.

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Ideal applicants

 

EMMIR receives many applications. Therefore, we'd like you to ensure that your application includes all the necessary documents, that your online and printed applications match, and that you as a candidate meet our minimum requirements for admittance. To make your application as competitive as possible, please read through our website carefully (including our Migration 101 page).